If your company’s development team works according to the Agile methodology, it’s very likely they’re already acquainted with breaking down tasks into smaller pieces (subtasks).
If you use Pipefy to manage your software development process you can easily connect your main process, where your larger tasks are, to a secondary process where the subtasks are.
Not only can you do that, you can create subtasks connected to the main task so that you can keep close track of the completion of the main task based on the smaller pieces.
Pipefy’s newest feature (automations) allowed to move that a step further, automating your software development process so that:
- When a subtask (connected card) is moved to ‘doing’* on the secondary pipe, the main task is also moved to ‘doing’ on the primary pipe;
- When all subtasks (connected cards) are moved to ‘done’* on the secondary pipe, the main task is moved to ‘live’.
*’doing’ and ‘done’ are merely suggestions of names for active and finished phases.
How to create subtasks in your software development process
First things first. Before we can automate your process, we need to connect your primary software development process to a secondary subtasks process. For that we’ll need:
- A software development pipe (if you don’t have one yet you can create one based on our agile software development template);
- A subtasks pipe (you can use our simple to-do list or task management templates).
[col class=”col-md-6″]Next thing you need to do is create a connection between those two pipes.
Open the development process’ settings by clicking on the gear icon on the upper right corner of your screen. Scroll down and click on ‘connections’.[/col]
[col class=”col-md-6″][get_image image=”https://pipefy-blog.s3.amazonaws.com/uploads/2017/06/software-development-process-connection.png” ][/get_image][/col]
[col class=”col-md-6″][get_image image=”https://pipefy-blog.s3.amazonaws.com/uploads/2017/06/software-development-process-connect-subtasks.png” ][/get_image][/col]
[col class=”col-md-6″]Once you click the ‘Create new connection +‘ button we’ll start setting up the connection.
First step choosing a name for it. We’ll call it ‘subtasks’. Next, choose the pipe we want to connect to and setup the connection function and number of entries (click here to learn more).[/col]
Click save to finish setting up the connection. Let’s move on to the next step.
How to automate your software development process
Now that you’ve connected your primary (agile software development) and secondary (subtasks) pipe, we’ll move on to creating two automations. To create the first one, click the “apps & integrations” option on the top menu of your company then access automations.
Let’s create the first automation. Click on “new automation +” so we can set it up:
Event: when a card is moved – in pipe: subtasks – to phase: doing;
Action: move the parent card – in pipe: software development – to phase: doing;[/col]
[col class=”col-md-6″][get_image image=”https://pipefy-blog.s3.amazonaws.com/uploads/2017/06/software-development-process-automation-subtask.png” ][/get_image][/col]
This automation states that, whenever you start working on a subtask (move it to ‘doing’ on the secondary pipe), the main card will be moved to the ‘doing’ phase on the primary pipe so that your team knows you’re working on it.
Let’s move on to creating automation number 2.
[col class=”col-md-6″][get_image image=”https://pipefy-blog.s3.amazonaws.com/uploads/2017/06/software-development-process-automation-done.png” ][/get_image][/col]
Event: when all connected cards are moved to a phase – in pipe: subtasks – to phase: done;
Action: move the parent card – in pipe: software development – to phase: live;[/col]
That’s it. After you’re done setting up the connection and both automations, it’ll be a lot easier to control your software development process and keep track of each epic’s stories.
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