Pain points
Incomplete information
Lack of standardization
Briefing errors
Automated Activities
Standardized form
Required fields
Instant data organization
Agentic AI: strategic impact on event planning and execution management
Use case: Event Planning and Execution
Unstructured
12 days
(96 hours)
- Information scattered across emails and messages
- Rework between teams and vendors
- Lack of checklists and standardization
0 %
Structured
6 days
(48 hours)
- A standardized form centralizes data
- Clear stages reduce alignment gaps
- More visibility for Marketing and Operations
50 %
Automated
3 days
(24 hours)
- Automated notifications and due dates
- Faster coordination across teams
- Less reliance on meetings and follow-ups
75 %
Agentic
1 hour
- AI recommends planning, communication, and logistics
- Autonomous flow accelerates validations
- Owners review and approve in minutes
Meet the AI Agents that power your event planning and execution process
They analyze information, recommend strategic actions, and speed up decisions at every stage of your event.
Initial Planning Agent
Reviews event details and recommends the key actions to kick off planning with clarity.
Automated Activities:
- Outlines preliminary actions
- Analyzes key event information
- Recommends priorities and next steps
Communication and Coordination Agent
Proposes promotion and alignment strategies for everyone involved, reducing noise and delays.
Automated Activities:
- Communication and engagement suggestions
- Automatic alignment across teams
- Organizes stakeholders and owners
Logistics Execution Agent
Recommends practical needs for execution: setup, vendors, and essential resources.
Automated Activities:
- Checks operational items
- Lists vendors and resources
- Suggestions for setup and execution
See how Pipefy turns event planning and execution into an intelligent workflow.
Stage
Pain points
Automated Activities
AI Agents
50% less time on initial organization
Reduce time spent in the first planning stages by structuring everything with standardized forms and workflows.
3x more event planning capacity per month
Increase operational efficiency by eliminating manual work and automating actions with AI.
0% loss of critical event information
Standardized forms and phases ensure consistency and full control over every event detail.
Become a Pipefy expert: master building AI Agents and take your processes to the next level.
Learn, hands-on, how to create, automate, and scale your end-to-end processes with Pipefy Academy.
What you’ll learn:
Build and organize your processes
Create forms and portals to centralize requests. Structure pipes and cards to track tasks with clarity and control.
Manage information effortlessly
Build custom databases and keep your team’s data always up to date and connected.
Automate and accelerate results
Eliminate manual tasks with automations, AI Agents, and email tools that work for you.
Analyze and improve your operation
Create reports, interfaces, and dashboards to visualize metrics, spot bottlenecks, and make data-driven decisions.
Start the Process Manager course now
Learn to use Pipefy strategically, build your first agent from scratch, and gain the autonomy to scale your workflows and gain the autonomy to scale your workflows.
Access the courseGet your questions answered, learn more, and connect with other experts.
Join conversations, share best practices, and discover new ways to boost your processes.
Access Pipefy CommunityFrequently asked questions
If you need help, we’re here to guide you and provide full support
Does Pipefy help organize all types of events?
Yes. The workflow works for corporate events, internal and external events, hybrid formats, and large activations.
Do AI Agents replace the marketing team?
No. They speed up analysis and recommendations, but final approval still stays with the team.
Can I customize the stages of the event workflow?
Yes. The entire workflow, forms, and automations can be tailored to your operation.
Does Pipefy send automated notifications?
Yes. Deadlines, owners, and activities can be automated with rules and AI Agents.
How does AI improve communication between teams?
The agent recommends strategies and best practices, and also organizes who does what.
Can I integrate the workflow with calendars, email, or external tools?
Yes. Pipefy connects with hundreds of tools through native integrations or the API.
Does the process work for recurring events?
Yes. Standardization reduces rework and makes recurring events more efficient.
Can I involve vendors in the process?
Yes. Portals and forms allow vendors to submit data without accessing Pipefy.
Does Pipefy help reduce event costs?
Yes. AI prevents rework, logistics errors, and misalignment, generating direct savings.
How long does it take to implement Pipefy’s event planning and execution AI Agents and see results?
Pipefy AI Agents are configured quickly in a no-code studio, enabling event planning and execution workflows to run fast from the first days.
In practice, use cases deliver measurable impact in up to 20 days, transforming operations with AI at an accelerated pace and delivering results in days, not months.
The platform global leaders trust to innovate and scale
Pipefy is one of the most respected platforms in the market, recognized by leaders for its innovation, robustness, and operational impact.
With Pipefy, your data security is a priority.
Pipefy is the only platform that combines process automation with built-in governance and enterprise-grade security, delivering compliance, full auditability, and precise control over AI and sensitive data.
Artificial intelligence made real in your daily work
Only Pipefy combines simple setup, hundreds of integrations, governance certifications, and an incredible user experience for your company teams—all without overloading the technical team.
