Agentic AI: strategic impact on P2P management

Use case: Procure to Pay (P2P)

Unstructured

20 days
(6 hours)
  • Decentralized, manual requests
  • Lack of traceability and compliance
64%

Structured

7 days
(4 hours)
  • Standardized, centralized requests
  • Approvals documented manually
70%

Automated

2 days
(3 hours)
  • Automatic approval alerts and notifications
  • ERP and cost center integration
  • Fewer errors and rework
99%

Agentic

Minutes
  • AI runs automated negotiation rounds
  • Classifies outcomes and recommends decisions
  • End-to-end traceability

See how Pipefy turns your P2P process into an intelligent workflow.

Stage
Pain points
Automated activities
AI Agents
Requisition

Pain points

Decentralized requests

Lack of standards and inconsistencies

Time-consuming manual checks

Automated activities

Automatic value validation

Standardized recordkeeping

Integration with internal systems

Validation Agent
Approval

Pain points

Delays and lack of visibility

Approvals happening outside the workflow

Automated activities

Instant notifications to approvers

AI-generated request summary

Validation Agent
Adjustments

Pain points

Manual back-and-forth messages

Lack of clarity on what needs to be adjusted

Automated activities

Automatic resubmission with guidance

Standardized review organization

Validation Agent
RFQ

Pain points

Manual email outreach

Scattered responses

Low traceability

Automated activities

Automatic sends to suppliers

Response logging

Automatic comparisons

RFQ Agent
Compliance Check

Pain points

Time-consuming, error-prone reviews

Noncompliance risk

Automated activities

Intelligent classification

Structured audit-ready report

Compliance Check Agent
Negotiation

Pain points

Manual, time-consuming rounds

No consolidated record

Automated activities

Automatic counteroffer sends

Round consolidation

Best-offer recommendation

Negotiation Agent
Supplier selection

Pain points

Decisions with limited justification

Difficulty comparing scenarios

Automated activities

Automatic comparison table generation

Intelligent recommendation for the best option

Negotiation Agent
Purchase document

Pain points

Manual PO and agreement creation

Lack of ERP integration

Automated activities

Automatic purchase order generation

ERP integration and supplier notification

Validation Agent

Meet the AI Agents powering your P2P process

Faster workflows, smarter decisions, and less rework with AI agents specialized in each step of your procurement process.

Validation Agent

Automatically validates requests, internal policies, budgets, and cost centers.

Automated activities:

  • Validation of the total request amount
  • Automatic verification of purchasing rules
  • Intelligent routing for approval

Quotation Agent

Automates RFQs, collects responses, and builds complete supplier comparisons.

Automated activities:

  • Automatic RFQ dispatch
  • Logging supplier responses
  • Generating a comparison table of terms and conditions

Compliance Check Agent

Automatically cross-checks purchase requests and quotes with intelligent risk and compliance scoring.

Automated activities:

  • Scoring (green/yellow/red)
  • Identifying discrepancies
  • Automatic audit-ready report

Negotiation Agent

Runs AI-powered negotiation rounds, consolidates responses, and recommends the best supplier based on commercial terms and internal policies.

Automated activities:

  • Automatic counteroffer sends
  • Consolidation of messages and replies
  • Recommending the ideal supplier

99% faster from requisition to approval

End-to-end workflow orchestration and automation reduces processing time from 20 days to minutes.

7x more efficiency in negotiations

An AI agent delivers the productivity of 7 analysts by automatically reviewing quotes and sending counteroffers.

100% traceability

Every approval, quote, response, and negotiation is documented with a complete audit trail in the workflow.

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Become a Pipefy expert: master building AI agents and take your processes to the next level.

Learn, hands-on, how to create, automate, and scale end-to-end processes with Pipefy Academy.

What you will learn:

Create and organize your processes

Build forms and portals to centralize requests. Structure pipes and cards to track tasks with clarity and control.

Manage information with ease

Create custom databases and keep your team’s data always up to date and connected.

Automate and accelerate outcomes

Eliminate manual tasks with automations, AI agents, and email tools that work for you.

Analyze and optimize your operation

Build reports, interfaces, and dashboards to visualize metrics, spot bottlenecks, and make data-driven decisions.

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Start the Process Manager course now

Learn to use Pipefy strategically, build your first agent from scratch, and gain autonomy to scale your workflows—and keep scaling your workflows.

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Get your questions answered, learn more, and connect with other specialists.

Join conversations, share best practices, and discover new ways to elevate your processes.

Access Pipefy Community

Frequently asked questions

If you need help, we’re here to guide you and provide full support

Does Pipefy replace my ERP in the P2P process?
No. Pipefy orchestrates workflows and connects legacy systems, keeping the ERP as the single source of truth.
Can I integrate P2P with SAP, Oracle, TOTVS, or other systems?
Yes. Integrations can be built via API, native connectors, or iPaaS.
How does AI help in the RFQ stage?
It automatically sends requests, logs responses, and generates consolidated comparisons.
Does AI ensure compliance with internal policies?
Yes. The compliance check automatically cross-references data, classifies discrepancies, and logs everything for audits.
Does the process support requests from multiple areas of the company?
Yes. A unified portal centralizes and organizes requests from any department.
Is it possible to automate negotiations?
Yes. AI Agents run negotiation rounds and recommend the best offer.
Does Pipefy reduce operational errors in P2P?
Yes. AI and automations reduce rework and inconsistencies, improving process accuracy.
Do I need the IT team to configure rules or automations?
No. Most setup is no-code and can be done by the business team.
Can I monitor P2P SLAs and KPIs in real time?
Yes. Dashboards and reports show consolidated end-to-end indicators.
How long does it take to implement Pipefy’s P2P: procurement to pay AI Agents and see results?
On average, Pipefy’s agents are set up in minutes. That makes Pipefy the most agile no-code AI solution on the market, delivering measurable ROI in days—not months.

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