5 Signs Your Business Needs a Process Management System


Processes need to be comprehensibly mapped from end to end so that participants have a complete grasp on the framework in which their work is performed.

1. Processes are going unfinished

Processes need to be comprehensibly mapped from end to end so that participants have a complete grasp of the framework in which their work is performed. When processes stop making it to completion, this typically indicates that steps, inputs, or outputs are missing. Progress is not possible until the inputs and outputs needed to fulfill the objectives of a process are plainly defined.

2. Your team is dependent on paper forms or Excel spreadsheets

While it makes sense to rely on spreadsheets for simple data entry, managing complex data within spreadsheets can prove counterproductive. Your team ends up wasting time collecting data from various spreadsheets for complex reports. Pipefy can provide your business with a framework to move data away from human-error spreadsheets into a system that allows you to customize and gain greater control of data while saving tons of time. You can even integrate Excel with process management platforms like Pipefy.

3. Inputting data is getting redundant

Feeding the same data in multiple systems is a giant waste of time and resources, not to mention the fact that after some time, human error is bound to strike even the dullest processes! Data’s prevalence has mushroomed efforts meaning more work to find the right data, more time and resources spent collecting said data, and profits flushed down the toilet.

Plus, various departments are probably using multiple systems for data input, making collaboration frustrating and dragged out. Since not everyone across teams has access to every department’s data, duplication is destined to strike! Business process management software like Pipefy is usually the solution to bring people and data together under a uniform network.

4. You have disconnected systems 

Does the way your systems are sharing information resemble a game of telephone? You likely are missing business process management software. Most companies have systems that share information. The vacancy you need to fill to reap better communication might be a backend database that produces reports. Imagine you’re a drafting company that relies on an accounting system to generate bids but relies on separate entities to construct project plans that are distributed to field workers. Rather than tediously entering project specs into numerous systems, you could automatically generate project details from an accounting system for those field workers by getting your processes together under the same umbrella.

5. Your employees and customers are complaining

When your employees are voicing their concerns, you might want to listen. After all, you hired them because you trust their judgment and intelligence, right? Your team members might be expressing frustration about projects getting stuck in approval, processes moving too slowly and workflows not flowing. They might know what is upsetting them, but what they might not know is that there is a painless solution. Process management systems are designed to craft smoother procedures and hyperefficient workflows, yielding greater employee and customer satisfaction, and producing productive workers who are motivated to make your business more money.

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