Top 3 Project Management tools for Freelancers

Project management is not a simple challenge to tackle. It can become especially challenging if you’re a freelancer simultaneously juggling 5, 10 or 50 projects at the same time.

The very nature of freelancing states that you’ll constantly deal with a handful of projects and tasks at the same time – and there’s a very high chance that each of them will be in a different stage of your ‘development process’. Wouldn’t it be great if there was a tool that centralized all your communication and interaction with your customers in such a way you’d no longer feel lost when handling drafts, comments, revisions, etc?

Relying on spreadsheets, post-it notes or even your email inbox to keep track of all your projects tasks can be risky – information is easily lost, outdated and not properly shared. Project management tools exist to help save your time and make sure you won’t miss any important information that slipped through a crack.

Turns out there’s quite a few options of tools for freelancers! In order to make your life easier when choosing the best tool (or tools) to suit your needs, we’ve went over the available options and came up with this list of the top 5 project management tools for freelancers.

Top Project Management Tools for Freelancers


I wouldn’t be a very good content marketer if I didn’t start this list with Pipefy – but I can assure that even though you may think I’m biased, I’ll convince you otherwise in just a few lines.

Pipefy offers you a completely customizable process management structure that makes it an awesome tool for managing your freelance jobs. Other than creating all the steps of your process and customizing it to the exact needs of your process, you can use some of our exclusive features to improve your customer request management and response time.

You can choose to use a public form to make your project’s start form available directly to your customers so they can create requests for jobs or price/effort estimations without the need to write an email or call you. Or if you prefer to give them the alternative of creating tasks via email, you can use the email inbox feature.

You can set up email templates to let your customers know you’ve received their request or that you’ve finished a certain job – whatever communication you wish to automate, this feature makes it possible (and easy) to do so.

You can use Pipefy’s late and expired alerts to set up SLAs and delivery times for each task, making sure you don’t miss any request and/or exceed the response time.

See, I said I would convince you! Pipefy offers a free 30-day trial and the starter plan starts at $7 per user per month on the annual plan.


Trello is a simple, user-friendly task and project management tool. It offers users with a simple board view in which they can visualize all their tasks in one place. According to the definition on their website:

A Trello board is a list of lists, filled with cards, used by you and your team. It’s a lot more than that, though. Trello has everything you need to organize projects of any size.

Trello’s basic version is free and its business plan starts at $9.99 per user per month billed annually.


Asana defines itself as “the easiest way for teams to track their work—and get results.”. It’s a rather popular group collaboration platform where users can create, assign and comment on tasks to manage them more effectively.

Asana’s basic version is free and its premium plan starts ar $8.33 per user per month billed annually.

Manage your projects (and processes) on Pipefy!

Stop relying on fragile tools to manage your freelancing jobs. Try Pipefy and be amazed at how easy it can be!

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Written by Isabelle Salemme, Product content manager at Pipefy. She uses her extensive Pipefy knowledge to write informative pieces teaching users to make the best of Pipefy. Besides being responsible for all product-related content, she's an avid reader, a coffee lover and a professional photographer.