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Procure-to-Pay (P2P) Template Pack Free Template

Say goodbye to inefficient P2P workflows, disconnected tools and systems, and information scattered across countless email threads and spreadsheets. With Pipefy, centralize and manage all your P2P tools, processes, and interactions from a single place — from reviewing purchase requests to approving invoices to issuing payments.

Gain end-to-end visibility with a powerful P2P suite

The procure-to-pay process is made up of various tools, systems, and stakeholders, including requesters, approvers, buyers, and suppliers. Pipefy’s P2P solution bridges the gaps between purchasing and accounts payable to create a fully integrated experience that streamlines approvals, assessments, and reviews across systems and teams with error-proof workflows.

Build standardized purchase requisition forms to collect the information you need on time, every time. Automate approval assignments and workflows according to your business rules to design seamless handoffs, speed up approval cycles, and avoid missed deadlines or costly errors.

Strengthen your relationship with new and existing vendors with a centralized supplier database to ensure payments are issued in an accurate and timely manner, and a self-service experience so vendors can update records and track payment status.

Track your P2P activity easily from step to step with audit trails and data centralization for full process visibility and transparency.

With the P2P Template Pack, centralize your:

  • Purchase Process
  • Accounts Payable Process
  • Supplier Registration
  • Contract Drafting

Try Pipefy’s free procure-to-pay template pack

Error-proof automations

Automate manual tasks and data entries to reduce errors, cut down on lead times, and streamline reviews and approvals across systems and teams.

Total centralization

Centralize requests, supplier data, invoices, and payment status in one place with easy access for all stakeholders.

Complete integration

Stop toggling between ERPs and accounting systems and integrate Pipefy with your existing stack for a seamless P2P experience.

The best way to gather and approve purchase requests

Spend less time going back and forth with requesters to verify data or gather missing information with a standardized purchase requisition form. With a centralized request intake form and process, ensure all new purchase requests are compliant with your purchasing policy and all interactions are managed in a single place: Pipefy.

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And with self-service experiences for requesters, it’s easy for them to track status updates and keep up with their requests. All communication happens inside Pipefy, so information is centralized and easy to access, requests are processed faster, and handoffs are made simpler.

Different teams, different processes, one platform

Create a seamless and more efficient P2P experience for buyers, accounts payable, and suppliers.

Once a purchase request form is submitted, the purchasing team can be automatically notified and assigned for approval. Easily create labels to classify each type of request based on the value or priority of the requested product/service and automation rules to notify the right people from the start.

By integrating Pipefy with your existing systems, automated approval assignments and reminders ensure that the right people will be notified on time, whether it’s through email, Slack, or Microsoft Teams.

After the purchase request is approved and a purchase order is generated and submitted, the accounts payable team can easily access all the necessary information to process invoices and issue payments.

Strengthen your supplier relationship with an automated onboarding process to get new suppliers in a fraction of the time, and a self-service experience so new and existing suppliers can update records, submit invoices, and track payment status. Import or integrate your existing supplier database with Pipefy to easily access supplier information.

With all your P2P data and activity available in a single platform, communicate and collaborate better with requesters, approvers, accounts payable, and suppliers.

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Key P2P metrics and supplier performance at your fingertips

As the saying goes, you can’t improve what you can’t measure. Pipefy provides visibility into your supplier and P2P process performance.

With end-to-end connected workflows, easily gather process data to measure and track SLAs, approval cycle times, bottlenecks, cost-saving opportunities, contracts, total requests per department, total expenses per department, and much more.

Build custom dashboards to identify improvements and export reports to share process updates with relevant stakeholders to keep procurement and business leaders informed. It’s also easier to keep track of pending approvals, deadlines, invoices processing status, and much more.

Get ready to lower your overall business expenses and increase the efficiency of your procurement processes.

Adapt this template for your needs and hit the ground running

Fast and simple to deploy

Get started with your process in minutes with this easy-to-use template.


Customize your unique needs without help from the IT department.

Wide app integrations

Connect your ERP, HRIS, CRM, and other existing tools with Pipefy to build a truly integrated operation.

Connect Pipefy to your favorite software with ease

Finance and Purchasing Teams love Pipefy

Pipefy gives us the control we need to ensure everyone abides by our rules and policies. It’s the best solution on the market if you want something you can customize to your needs to take control of your procurement process.

Mauricio Rizzi Customer Service and Procurement Manager

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