Accounts Payable Dashboards: Improve Your Financial Operations With Pipefy

With Pipefy Dashboards, you can harness the power of important business intelligence to improve your accounts payable process.

While accounts receivable (A/R) deals with money that is owed to a company, accounts payable (A/P) deals with money that is owed by a company. Keeping up with your accounts payable process is essential to reaching financial goals and building your reputation as a trusted partner with suppliers. 

This process, while it may sound straightforward, can take a wide range of team members, complex tasks, and accounting tools to get a company’s bills paid on time.

But like any other process, issues may arise and keep the process from running smoothly. In order to address the issues that may be affecting your accounts payable process, you first have to analyze trends and patterns. 

To better understand how they may help your accounts payable process, let’s do a quick review of Pipefy Dashboards

What is an accounts payable dashboard? 

Pipefy’s customizable dashboards are a source for organizing and viewing key accounts payable metrics. Dashboards translate raw data into easily digestible visualizations, making it easy to extract, filter, and evaluate data in order to continuously improve your process and business. The no-code, drag-and-drop interface makes it easy to build dashboards that reflect your A/P process and which scale and adapt as your business grows.

Benefits of dashboards for accounts payable process improvement 

With the powerful business intelligence provided by dashboards, teams are able to:

  • Make informed, data-driven decisions related to company purchases or expenses.
  • Find and eliminate process bottlenecks, like late payments or delayed purchase approvals.
  • Visualize data in various formats depending on your needs, including lines, bars, areas, pie, charts, and numbers.

Pipefy Dashboards terminology

In order to understand how to build and use a dashboard, it’s important to become familiar with important dashboard terms: metrics, dimensions, time, and filters. 

Measure highlights quantitative data (information that can be counted) such as number of cards or requests within a phase, lead time hours, and labels.
Dimension highlights qualitative data like card titles, tags, vendors, invoice status, or the name of an assignee. 
Time, as the name implies, adds a time parameter to your data. You can choose different time ranges (last week, last month, all time, etc.) to filter information.
Filters let you further define your dashboard using conditional logic to pull specific details.
Check out this helpful article to learn more about Pipefy’s native business intelligence tool.

21 metrics to highlight in your acocunts payable dashboard

Before you start building an accounts payable dashboard, the first step is choosing the information you want to highlight. Here are 21 accounts payable metrics Pipefy Dashboards can track:

  1. Number of requests received and completed
  2. Requests by process phase
  3. Status of requests
  4. Requests received per vendor 
  5. Total spent vs budget
  6. Money due to be paid
  7. Total time to pay
  8. Requests paid (on time or late) 
  9. Percent of payments received within the deadline
  10. Total days in accounts payable
  11. Payment processing error rate
  12. Processing cost per invoice 
  13. Purchase requests created per company department 
  14. Dollars spent per company department  
  15. Berry ratio 
  16. Transactions error rate
  17. Compliance rate
  18. Supplier rate
  19. PO and invoice accuracy
  20. Rate of emergency purchases
  21. Payment methods

Building your accounts payable dashboard

Once you determine what to track, it’s time to decide how you want to build your dashboard. With Pipefy, you have two options: build a dashboard from scratch or use a pre-built dashboard that’s included with Pipefy’s accounts payable process template. 

If you need a ready-to-launch A/P dashboard, Pipefy’s pre-built template can have you up and running in minutes. If you already have an idea of what you want to track and are interested in creating a custom dashboard, you may want to start from scratch. 

To build your own dashboard from top to bottom, follow these four steps: 

1. Access the Dashboards tool in your accounts payable process pipe’s header.

2. Next, click on create dashboard.

3. Then, select add chart and start building your Dashboard.

4. Use the metric, dimension, and time values to start sorting through your information and pulling in organized data. 

Example of pre-built template included with Pipefy’s accounts payable process template (click here to enlarge image)
Watch this video for a comprehensive walkthrough of Pipefy’s Dashboards features.

Pipefy Dashboards tips 

As you build and customize your dashboard, keep these tips in mind. 

  • Use filters and labels to zoom in on specific accounts, invoices, or details.
  • Create a table to see the status of all requests in real time. 
  • Avoid deleting fields in template Dashboards. Because these are pre-built, it may break the functionality. 
  • When filtering by date, only charts that have a defined time will appear.

Tap into your business intelligence with Pipefy’s accounts payable dashboard 

A disorganized accounts payable process can have consequences like missed discounts, late fees, and additional work for your finance team. 

Pipefy Dashboards give you the control and insights you need to improve your accounts payable process and eliminate the inefficiencies that can cost your company time and money. 

Use Pipefy Dashboards to unlock the power of your data Try the accounts payable template