Lodging requests
Template
Lodging requisition in hotels or airbnb. The process has specific phases with inputs needed in each of the options mentioned.
It has email samples ready with important information for the applicant such as check in and check out, reservation code, address and others.
Template structure
See how this template is structured. As this is just an example, you can customize it.
Start form
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1. Applicant's full name
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2. Email
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3. City
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4. Check-in date
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5. Checkout date & time
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6. Number of guests
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7. Suggested places
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8. Reason for travel/Project name
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9. Do you have any special needs?
- Special room
- Early check-in
- Proximity
- Smoker
- Other
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10. Special needs description
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11. Other guests
Hosting requests
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1. What will be the lodging option?
- Airbnb
- Hotel
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2. Reason for the choice
- Proximity to desired location
- Comfort for the developer/founder
- Availability on requested date
- Value
Airbnb
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1. Airbnb link reserved
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2. Airbnb address
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3. Has the stay been booked?
- Yes
- No
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4. Purchase order
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5. Reservation value
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6. Comments
Hotel
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1. Name of chosen hotel
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2. Hotel Address
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3. Date and time of contact
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4. Trading value of the reserve
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5. Reservation Made
- Yes
- No
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6. Reservation code
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7. Comments
Booked
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1. Checkout date & time
Checkout
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1. Was the invoice issued correctly?
- Yes
- No
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2. Final value
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3. NF (invoice) number
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4. Was the expense passed on to the finance department?
- Yes
- No
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5. Was the reason for the divergence aligned with the host?
- Yes
- No
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6. Additional comments
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7. Was it aligned with the hotel?
- Yes
- No
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8. Was a refund request required?
- Yes
- No
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9. Checkout date & time