How to Work Smarter, Not Harder, When Managing Multiple Tasks
So many of us feel like there simply aren’t enough hours in the day to get everything done, and this is only going to lead to stress and feelings of overwhelming. Think about everything you have on your to-do list right now, for example. Are you chopping a changing between tasks, or do you know how you’re going to approach it all?
If you’re wondering how to manage these tasks, the best thing to remember is not to work harder, but also smarter. Let’s see how you can do this;
Set Your Goals
“Unless you know what target you’re aiming for, how are you going to hit it. Ideally, set yourself three important tasks you want to complete every single day, as well as other tasks you want to work on, and then aim to complete them. Setting defined goals will help your focus,” shares Darren Turner, an entrepreneur for Researchpapersuk and Last Minute Writing.
You can set daily goals with a few tasks that you want to achieve that day, bigger tasks on a weekly or monthly basis, and then continuous goals to set on a yearly basis.
Set Your Time Frames
Defining your working scope is so important to help you maintain focus and productivity. Look at your goals and set yourself a realistic timeframe to achieve and complete this in. This is setting yourself a working goal to help you aim and move forward.
Implement a Template
Templates are designed to help you maximize your productivity by working smarter and creating less work for yourself. For this, take a look at all the jobs you do in your life and what tasks you carry out on a regular basis.
Now try and create templates you can use on each of these tasks to make your life easier. For example, if you’re looking at your emails and you start with the same introduction and use the same ending, save a template to make things easier and you won’t have to write things out every time.
Monitor Your Progress
There’s no way you can improve what you’re doing unless you’re able to see how well you’re working at the moment. For example, time how long it’s taking you to complete certain tasks, and what kind of progress and scope things are taking.
Make notes of how your environment is affecting how well you work, and other variables in your life. You can then be proactive in optimizing your working environment to be the best you can be.
Use an Organised System
Whether you’re using documents online or offline, being able to find and store what you’re looking for easily will give you a massive leg up when it comes to working smarter. Consider how much time you’re wasting looking for documents which could so easily be avoided by filing properly.
If you’re filing offline, then you’ll need to make sure you keep all your storage areas clean, tidy and organized and ensure that everything is clearly labeled. If your filing system gets into disorder, it’s going to be chaos to get anything done.
On the other hand, if you’re organizing your files online; use a defined folder structuring system. If you’re trying to organize and manage files across multiple computers or an entire network, you can use a third-party software application, like Pipefy, that can help.
Predict Potential Problems
“Nothing in life ever really seems to go smoothly but taking the time to plan for these potential issues, thinking about what kind of problems could arise during your working day and then how to correct them can be a great way to make sure you’re coping with whatever comes up,” explains Tina Harper, a regular contributor at Draftbeyond and Writinity.
By planning ahead in this way, you can eliminate the setbacks caused by many problems, ensuring you’re able to focus your attention on what matters to you properly.
About the author
Martina Sanchez is an entrepreneur and time management specialist at Lucky Assignments and Gum Essays. She loves writing articles for small businesses and freelancers on productivity and is a constant contributor to her blog where she touches such topics as health and wellbeing and lifestyle design.