Recruitment Process Free Template

Standardize and automate your recruitment process and never lose a star candidate again. With Pipefy’s Recruiting template, you’ll be able to receive applications, automate repetitive steps and efficiently communicate with candidates all from a single place.

Recruitment Process Free Template

Focus on recruiting the best candidates

Receiving applications by email, processing resumes and scheduling interviews can be overwhelming when you don’t have the right tools in place. Stop recruiting employees in a manual and repetitive way. Use Pipefy’s Recruiting template to streamline your workflow and reduce the risk of error, latency and inability to compete in the high-stakes game of recruiting.

From receiving applications to processing documents, a standardized operation can help you recruit with agility. Pipefy can be customized to fit any team or industry. Organize and prioritize resumes, schedule interviews, and respond to candidate inquiries all in a single place. Automate repetitive steps, like sending emails, and empower your team to work quickly without jeopardizing the candidate experience.

Learn how to build a Recruitment Process that meets your team’s needs

Everything you need to hire talent

Improve communication

Cut your response time using a shared inbox, where messages are visible to all team members.

Automate repetitive tasks

Leverage automation to send updates via email. Let Pipefy do the manual work, and let your team focus on selecting the best candidates.

Monitor candidates’ status

Centralize all recruiting information in a single place and track each candidate’s progression.

Receive complete applications and correct information

Forget about a disorganized email inbox full of job applications and having to reach out to hundreds of candidates to request more information. With the Recruiting template, you can build custom forms that are easily shared with your candidates. Your forms ensure the receipt of complete and correct applications every time.

Click any screen to view larger

Pipefy allows you to create shareable forms and define mandatory fields for each open position. Easily define requirements for every area of your organization, from janitor to C-level requisitions. Your team can receive information throughout the entire process by forwarding forms to internal and external stakeholders, even if they don’t have a Pipefy account.

Benefit from Pipefy’s Shared Inbox while communicating with candidates. It’s just not a shared email account: this feature allows you to have a privileged view of all messages sent and received, automate tailored emails for each recruitment step, classify message threads with labels, and assign threads to specific people within the team. If you look forward to reducing response time and avoiding the loss of relevant information, this tool is for you.

Leverage our portals and centralize different types of forms in a single place. No more toggling between various tools. Create a recruiting platform where candidates can view and navigate through open positions.

Create automated recruiting standards

You get to decide what steps are required in each phase of your employee recruitment process. Identify and assign responsible stakeholders. Articulate criteria for each open position. Define deadlines for each position. You’re in complete control of your end-to-end recruiting workflow.

Standardizing your operation allows your HR team to focus on strategic tasks, like preparing interviews and analyzing candidates. Let Pipefy do the manual and repetitive steps, like notifying recruiters and hiring managers when a task needs to be completed, scheduling interviews by email and updating candidates as they move through the process.

Click any screen to view larger

Easily evaluate recruiting data

Analyze your recruiting efficiency and make process changes based on the data you collect. Use Pipefy’s Dashboards to track the progress of each recruiting process in a visual way. Learn, grow and optimize based on your discoveries.

Share key data with leadership by creating visual graphics. Turn your recruiting process into a well oiled, data-driven machine.

From headcount to turnover: learn how to efficiently track the most important KPIs for HR teams

Adapt this template for your needs and hit the ground running

Fast and simple to deploy

Get started with your process in minutes with this easy-to-use template.


Customize your unique needs without help from the IT department.

Wide app integrations

Connect your ERP, HRIS, CRM, and other existing tools with Pipefy to build a truly integrated operation.

Connect Pipefy to your favorite software with ease

HR Teams love Pipefy

Volvo Logo

Now, when hiring managers submit recruitment requests, they have to answer a series of questions, such as salary and job requirements. So when we get the requests, we don’t have to track down missing information.

Renan Souza Lima Strategic Analyst, HR

Related templates

Related resources

Request a demo