Recruitment & Hiring Process Free Template

Pipefy’s Recruitment Process Template ensures you’ll have visibility into the entire workflow, while standardizing and organizing information at the same time. Use this free tool to quickly collect and access candidates data, manage your hiring process, and facilitate communication between your team, managers, and new talent.

Create an efficient recruitment and selection process

Pipefy’s Recruitment Process Template comes with predefined stages so you don’t have to start working from scratch. If you wish, you can add or delete phases to customize your process according to your unique business rules.

It also has a predefined form which is customizable. Use this tool to standardize how you’re collecting candidate information and ensure you receive all the required data to start the recruitment process.

This form can be shared on your company’s career page, job boards, social networks, and automatic emails (another Pipefy feature).

Automated emails streamline manual and repetitive tasks when used to confirm interview schedules, share progress of the process, and provide feedback when a candidate is dropped or hired.

Use Pipefy's Recruitment Template to

Streamline data flow

Connect and integrate different platforms (Excel, emails, spreadsheets, HCM, etc.) and unify your many processes.

Increase your team's efficiency

Pipefy offers features to create automatic tasks and flows, reducing manual work.

Improve communication

Forms, automated emails, and comments available on cards facilitate communication between your HR team, managers, and candidates.

More control and agility in the recruitment process

In this Recruitment Process Template, you can find several resources to optimize your team’s work.

Once you’ve created your recruiting forms — and added mandatory fields for each vacancy — you can gather all of your company’s vacancies into a single Portal, making it easy for candidates to find the opportunities they’re looking for.

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In addition, candidates can also track their progress through the process through the Application Status functionality.

Pipefy also offers features like emails, automations, alerts, and notifications, making it easy to schedule interviews, approve new job openings, and gather information for job descriptions.

Adapt it to your process (instead of adapting your process to it)

With Pipefy, you can customize the Recruitment Process Template according to your unique needs, whether it’s adding another interview phase, including a test phase, or almost anything else.

Forms can contain mandatory fields, conditional fields, and various formats,
providing a personalized recruitment process, according to your business needs, in such a way that no information is forgotten.

Furthermore, you can import data into Pipefy from other platforms and connect internal processes. For example: import a contact sheet into Pipefy, and connect the candidate selection and employee onboarding processes.

Or, integrate your job opening request process with other HR processes, streamlining the exchange of information between teams in a safe and efficient way.

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Hiring Process Template with continuously improvement

Measuring data is essential to understanding the health of a process, its bottlenecks, and opportunities for improvement. With the Reports functionality, you can closely monitor process data, performing different types of analysis with information from applications and vacancies SLA.

With Dashboards, you can go further and create custom charts (such as lines, bars, tables, calendars, pie charts, and more), extracting data (such as volume of employees hired per month and SLA from the internal or external recruitment process). This way, you get a clear view of all relevant information.

Start to end, Pipefy offers all the features and tools needed to manage error-proof processes. Download our Recruitment Process template, and try it for free for as long as you like.

Adapt this template for your needs and hit the ground running

Fast and simple to deploy

Get started with your process in minutes with this easy-to-use template.


Customize your unique needs without help from the IT department.

Wide app integrations

Connect your ERP, HRIS, CRM, and other existing tools with Pipefy to build a truly integrated operation.

Connect Pipefy to your favorite software with ease

HR Teams love Pipefy

Volvo Logo

Now, when hiring managers submit recruitment requests, they have to answer a series of questions, such as salary and job requirements. So when we get the requests, we don’t have to track down missing information.

Renan Souza Lima Strategic Analyst, HR

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