Recruitment Process Free Template

Turn job opening and hiring requests into one Recruitment Process template that supports you in tracking the best talents for your company. Streamline applications through shareable forms, automate email exchange, and efficiently communicate with candidates at any time

Run a cross-functional process that works for everybody

This template has the format of a Kanban board, which divides different stages of the Recruitment Process. This way, your team deals with candidates the same way, at all times, ensuring hirings have the same experience with your company.

From writing the job description, approving it, and sharing the new opening to finally hiring the candidate – your team can run an end-to-end process with full visibility of steps, people assigned to perform interviews, screenings, approvals, and sending offers.

Land only the best for your open positions

Shareable forms that don't require code knowledge

Customize forms or job opening portals to collect candidate information and receive it all in your workflow.

Enable application tracking

Allow candidates to monitor job positioning status and manage them directly from your Kanban board.

Create and automate emails

Have emails on hand when you talk to potential hires, and communicate with managers through approval flows.

Document the job position and share with few clicks

This Recruitment Kanban board comes with suggestions of forms that you can customize (no-code required) and share with potential candidates with a few clicks.

Click any screen to view larger

Document the attributes your company’s looking for, keep applicants aware of the expectations, and help them fill out the form with the exact information you need.

Then, submissions arrive as new applications into your Recruitment Process template, which you can start screening and approving right away.

Automate approvals, offers and more

This template is divided into different phases, so your team can their timeline and communication plan, and ensure every candidate follows a streamlined experience, whether they get hired or not.

A lot happens between screening and a signed offer letter. Pipefy enables you to automate activities from the beginning to the end of the entire process. For example, assigning managers to approve potential hirings, sending feedback emails, turning on SLAs, and much more.

Ensure manual tasks get done automatically, so you can focus on more strategic and valuable demands.

Click any screen to view larger

Track metrics, meet company's goals and business plans

Efforts don’t stop as candidates sign the job letters. Keep HR managers in the loop of your metrics, from time to fill and time to hire to quality of fire and job satisfaction.

You can measure any metrics you want by customizing Dashboards with data extracted from your workflow or creating plug-and-play Reports. Get insights faster with real-time data, and make better decisions.

Adapt this template for your needs and hit the ground running

Fast and simple to deploy

Get started with your process in minutes with this easy-to-use template.


Customize your unique needs without help from the IT department.

Wide app integrations

Connect your ERP, HRIS, CRM, and other existing tools with Pipefy to build a truly integrated operation.

Connect Pipefy to your favorite software with ease

HR Teams love Pipefy

Volvo Logo

Now, when hiring managers submit recruitment requests, they have to answer a series of questions, such as salary and job requirements. So when we get the requests, we don’t have to track down missing information.

Renan Souza Lima Strategic Analyst, HR

Related templates

Related resources

Request a demo