Supplier Evaluation

Template

Pipefy´s Supplier Evaluation Template was designed based on the methodology of the 10 C´s (Competency, Capacity, Commitment, Control, Cash, Cost, Consistency, Culture, Clean, Communication). This model will help you analyze your suppliers and check if they are the best option for your company.

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Template structure

See how this template is structured. As this is just an example, you can customize it.

Form

  1. Supplier name
  2. Supplier email
  3. Supplier verticals
  4. Product/service
    • Product
    • Service
  5. Product/service description
  6. Reason for evaluation
  7. Last evaluation date
  8. Contract start date
  9. Remaining contract period

Competency and Capacity

  1. Quality assessment
  2. Rejected lots or services since last evaluation
  3. Supplier quality rate
  4. Are our quality standards being met?
    • Yes
    • No
  5. Delivery assessment
  6. Not-in-time deliveries since last evaluation
  7. Rework rate
  8. Has any customer delivery been delayed due to supplier delays?
    • Yes
    • No
  9. Lead time
  10. Are supplier deliveries meeting our needs?
    • Yes
    • No

Commitment and Control

  1. Quality commitment checklist
    • ISO Certifications
    • Six Sigma Processes
    • Quality Management System
    • Frequent Audits
    • Other
  2. What kind of relationship does this supplier want to maintain with our company?
  3. How does this supplier control their processes?
  4. Book a visit for a deeper analysis.

Cost

  1. Supplier’s product/service value
  2. Average market value
  3. Freight costs
  4. Do such costs meet our procurement budget?
    • Yes
    • No

Culture and Clean

  1. Our company’s business culture
  2. Supplier’s business culture
  3. Is there a cultural match?
    • Yes
    • No
  4. Has the supplier had any issues related to environmental terms?
    • Yes
    • No
  5. What is their relationship with other stakeholders like?

Communication

  1. What are the communication channels between our company and the supplier?
    • Email
    • Phone
    • ERP
    • Other
  2. Is it easy to reach out to the supplier?
    • Yes
    • No
  3. Is there any software incompatibility?
    • Yes
    • No

Risk analysis

  1. What is the main risk associated with this supplier?
  2. On a scale of 0-10, how likely is this risk to occur?
  3. On a scale of 0-10, what would be its impact on our business?
  4. What is the supplier’s strategy to mitigate this risk?

Final Evaluation

  1. Quality grade
  2. Delivery grade
  3. Costs grade
  4. Supplier final status

Approved supplier

Rejected supplier

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