5S audits can reveal hidden challenges before they develop into larger, more problematic issues. With Pipefy’s 5S auditing Template it will be easier to regularly conduct a 5S audit, creating a continuous improvement cycle that keeps items organized and eliminates waste.
See how this template is structured. As this is just an example, you can customize it.
1. Sort Checklist
- Items/supplies on surfaces have been sorted, separating needed (used frequently) from unneeded (used infrequently or not at all).
- Items/supplies in bookcases or on shelves have been sorted, separating needed from unneeded (available electronically or not needed at location)
- Items in cupboards or drawers, including desk and file drawers, have been sorted, separating needed from unneeded (available electronically or not needed at location)
- Needed items (in cupboards, drawers, bookshelves, on surfaces, or floors) have been placed at the closest location to where they are used the most to minimize the waste of motion
- Unneeded items have been removed from the work area
- Work agreements for the above are documented and all staff know where to find the agreements
SET IN ORDER
1. Setting in order
- Locations of needed items are labeled and items are in correct locations
- Required quantities for needed items are determined (par levels), including items in desk drawers and in bookshelves
- Locations for movable items are labeled, and items are placed in correct locations (white board/ laminated card/label on wall can be used)
- Visual controls and indicators are established including: Posted map of area, including individual room maps
- There is Labeling indicating contents of drawers and cupboards (a new person should be able to locate without assistance)
- Work areas and equipment are stocked and organized on a consistent basis according to 5S agreements and schedules
- Members of the work group follow 5S agreements on a daily basis.
- Sources and frequency of 5S problems are documented as part of routine work by all staff
- Surfaces are cleaned and clear of dust and debris
- Checklists are utilized to identify ongoing Shine duties and the status of these are up‐to‐date
- There is a 5S agreement in place and all employees know where it is located
- Leadership can explain why 5S is important
- All staff can explain the importance of 5S
- There is a standard process for training and orienting new staff to the 5S system
- There is a process in place to ensure unnecessary items do not “creep” back into the work area
- 5S plans and action updates are clearly displayed and current
- Success stories are displayed and confirmed for improvement
- Staff 5S roles are clearly identified
- Department audits and subsequent improvement plans are displayed and current
- Are work instructions and procedures available in the workplace regularly reviewed/kept up to date?
- Are display boards, activity charts, notice boards, etc. up to date and regularly checked?
Evaluation & Next Steps
1. What´s the evaluation results
2. What are the necessary improvements?