Kaizen Actions Management through the 5S

Template

Pipefy’s Kaizen Actions Management Through the 5S Free Template is designed for those who want to implement a culture of self-discipline and continuous improvement within everyone in the organization.

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Template structure

See how this template is structured. As this is just an example, you can customize it.

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1. Who needs to improve?
2. What needs improvement?
3. Where are the improvement needed?
4. When?
5. Why does it need to be improved?
6. How is it going to be improved?
7. Priority

Analysis

1. Checklist
- Analyze the current process
- Draft the ideal process
- Bring forward everything that needs to be improved in order to achieve the goal
- Set up a plan of action
2. Analysis of the whole process involving the improvement
3. Attachments

Sort

1. List all the most needed resources in order to keep working efficiently.
2. List everything that is useless.
3. Let's do this!
- Make sure you get rid of everything that does not prove itself necessary.

Set in order

1. Checklist
- Allocate every resource to where it should be
- Establish patterns of organization
- Make sure everyone follows the patterns
2. Comments
3. Make sure you are the example!

Shine

1. Checklist
- Eliminate all the dust
- Learn how not to make it "dusty"
- Teach everyone
2. Comments
3. Discipline is KEY!

Standardize

1. Checklist
- Develop a clean view of what needs to be done and where it should be done
- Develop signs/boards to enhance the visual communication
- Make sure everyone is able to see the signs with no difficulty
2. Comments
3. Visuality is essential!

Sustain

1. Checklist
- Follow all the rules
- Make sure others follow you
- Train your resources daily
- Promote self-discipline within everyone
- Develop a brand new culture to the inside of the organization
2. Comments
3. Self-discipline!