Scheduled Vehicle Maintenance


Pipefy’s Scheduled Vehicle Maintenance Template is designed for car maintenance shops that need to manage their scheduled vehicle maintenance services.

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Template structure

See how this template is structured. As this is just an example, you can customize it.

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  1. Car model
  2. Year
  3. Car plate
  4. Owner’s name
  5. Email
  6. Phone
  7. Maintenance Type
    • Routine maintenance
    • Non-routine maintenance
    • Recall
  8. Scheduled date and time
  9. Does the owner want the car to be cleaned?

Scheduling requests

Cars with scheduled maintenance.

  1. Maintenance type
    • Routine maintenance
    • Non-routine maintenance
    • Recall
  2. Scheduled date
  3. Scheduled time
  4. Does the owner want the car to be cleaned?
    • Yes
    • No
  5. Other requests

Routine maintenance

Define what are the typical repairs done in this routine maintenance.

  1. Car’s mileage/age
  2. Typical repairs at this mileage/age

Non-routine maintenance

Describe what happened to the car that makes this maintenance necessary.

  1. What problems have been verified?


What is the issue that makes this recall necessary.

  1. Recall reason

Cars analysis

Cars being analyzed

  1. Car delivery time
  2. Current odometer reading
  3. Repairs needed
  4. Maintenance cost
  5. Is the car under warranty?
    • Yes
    • No

Customer approval

Did the customer approve the repairs?

  1. Customer approval
  • Approved
  • Not approved


Cars on maintenance phase

  1. Final maintenance report
  2. Odometer reading at return
  3. Car return time


Cars returned to owners

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