Travel Reimbursement Management


Pipefy’s Travel Reimbursement Management Template is designed to empower employees to better manage their pending reimbursements, request supervisor approval, and payment.

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Template structure

See how this template is structured. As this is just an example, you can customize it.

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  1. Requester’s name
  2. Requester’s email
  3. Phone
  4. Requester’s department

Travel details

  1. Travel destination
  2. Travel purpose
  3. Departure date
  4. Return date
  5. Total expenses
  6. Cash advance (if any)
  7. Claim amount
  8. Payment method
    • Check
    • Transfer to salary account

Expense details

  1. Travel expenses
  2. Total amount (travel expenses)
  3. Attach travel bills
  4. Food expenses
  5. Total amount (food expenses)
  6. Attach food bills
  7. Lodging expenses
  8. Total amount (lodging expenses)
  9. Attach lodging bills
  10. Parking expenses
  11. Total amount (parking expenses)
  12. Attach parking bills
  13. Other expenses
  14. Total amount (other expenses)
  15. Attach bills

Supervisor approval

  1. Supervisor
  2. Will the requested amount be paid in full?
    • Yes
    • No
  3. If not, justify
  4. Reimbursement amount approved


  1. Amount approved
  2. Payment date
  3. Payment description


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