Agile Management

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What is Agile Management?

 

The Agile methodology is often used by IT teams aiming for higher productivity and faster development. The Agile method follows four principles, also known as the Agile manifesto, all of them focusing on better software development.

A common mistake is to think that the Agile methodology can only be applied to IT teams. Yes, it’s mostly used by – and created for – tech teams, but it’s possible to have this method applied to any team that wants to be Agile. It’s not hard to find marketing, construction or even sales teams that are implementing the Agile management format.

People often get confused by trying to understand if Agile and Scrum are the same things. The main difference between them is that Agile is the methodology and Scrum is one of the frameworks that can apply Agile. Besides Scrum, there is also different frameworks based on Agile management, like XP, Kanban, and Crystal.

Scrum is one of the most popular and one of the easiest to replicate. It usually works for multidisciplinary groups, with 3-9 members. It’s a highly adaptive framework based on sprints. Sprint is a predetermined time frame in which a task chosen from the backlog will be delivered. Usually, the sprint time is defined at a meeting by the whole team. The Sprint framework helps the team deliver a better product (system, project, etc) reducing the risks of disapproval through the daily meetings and prioritization of projects in every sprint. Scrum makes the team be more autonomous and through the feedback culture, bring faster delivery and increase productivity. There are 3 main roles in making Scrum happen in a team: Product Owner, Scrum Master, and the team members. If you still haven’t understood how Scrum works, don’t worry. This image will exemplify everything you need to know:

As you can see in the image, it all starts with a vision and then moves to the user stories.

User stories: it’s a written way to make clear what you are going to do, for who and what type of value this will generate for the user.

Product backlog: first the product owner prioritizes the backlog of new projects, then the team will select projects from the backlog and determine how to complete the work.

Sprint planning: The work is divided by sprints (usually two to four weeks), it’s always something defined by the whole team before the project. Here the team will decide what’s going to happen on this sprint.

Daily meetings: Then the scrum master will have a daily meeting, to understand the accomplishments and bottlenecks of everyday’s tasks for the sprint.

End of print: New functionality delivered.

Sprint review & retrospective: At the end of every sprint, the PO and SM will conduct a sprint review, to understand the improvements the team can have for the next sprint from the things they learned on the last one.

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The process starts again until all work or backlog is complete. (the backlog will never be completed)

A different way to include diverse people within an Agile methodology is using Scrum in a squad. A squad is a multidisciplinary group focused on a single goal, for example, the development of a product. This squad may be composed of professionals from marketing, UX, development and can include Scrum master, product owner and, project manager, among others. This methodology defends that the squad should have autonomy to decide what to build, how to build it, and how to work together while building it. This is a team that works really well in the Scrum method because it’s already product focused, so it’s easy to separate the building phases and product improvements into sprints.

Similar to Scrum, Kanban also encourages teams to break down big deliveries into smaller, easier to manage tasks.

Using Agile in your company can bring tons of benefits, like faster deployment (for IT teams), lighter weight frameworks, focused efforts to make a project happen, a culture of feedbacks and fast improvements. CIO.com believes that one of the best benefits of using Agile management is to assist in ensuring the alignment of the company processes and methodology. An easy way to guarantee the Agile implementation in your processes is using tools made for this, like, of course, Pipefy.

 

How to apply Agile management using pipefy:

Pipefy and Agile management are a match made in heaven. The platform suits perfectly for the methodology’ principles. At Pipefy you can have Kanban or Sprint view, which helps the phase division be easier to see and better organized. Through an intuitive platform, for which you won’t need IT to support the implementation, you will have the autonomy and power to adapt it to your processes. Take a look at our free template of agile software development and sprint. Additionally, we can also work together to customize your own agile process if it’s not yet on our free template store!

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Pipefy allows managers to control complex tasks without depending on the IT department to quickly automise processes, workflows and approvals. Companies in over 150 countries make team management between various departments in our unique platform.

Through Pipefy, you are able to centralize info which previously was lost in email exchange, different Excel spreadsheet and printed paper, you may automatically designate a person responsible for each step of the process, making your team more effective and delivering within its deadlines. Using the intuitive and convenient Kanban Method you can follow up on performance reports demonstrating greater transparency among the teams, easily connecting the processes.

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You can create and test processes right now without having to depend on anyone using our no commitment plan free of charge.

Pipefy is perfect for managers in:

  • • Human Resources: Standardizing the recruiting, vacation (time-off), refunds, payment, position opening, hiring and firing processes, as well as any others.
  • • Sales: Customer, after-sales, request follow up, sales bottlenecks, etc.
  • • Administrative and finance: Flow of approvals, financial management, task and team management and so on.
  • • Purchasing: product acquisition, supplier hiring, in-house solicitations and requests, maintenance, etc.
  • IT tickets: easy-to-understand standardized helpdesks and servicedesks both in-house as well as by the solicitor.
  • • Marketing: Management of campaigns, layout and graphic design requests, remake controls, request standardization, customer satisfaction surveys and so on.

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Intuitive platform

Creating processes is easy using our intuitive interface. Team members quickly adapt and learn how to utilize features to their advantage.

Kanban view

Keep track of all your team’s activities using visual representations of work that need to be done at every step of the process.

Fast deploy

With our no-code platform there’s no need to involve IT. Deploy fast and get started right away with customizable process templates.

Low-code and native app Integrations

Easily integrate with legacy systems, native apps, or choose from over 500 apps via Zapier integrations.

Easily customizable

Create and build-on processes for customized management of all your team’s activities.

Centralization of data/requests

Centralize all communications and tasks. Add new assignments, items, or requests to your pipe via multiple channels.

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“Pipefy revolutionized the way we see and build our processes at Accenture. Its flexibility and ease of use made us improve our productivity and quality of delivery in several processes and projects we manage.”

 

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