Access Requests — Remote Work


With COVID-19, some companies had to close their offices and move their operations entirely to remote work. Nevertheless, still some employees might request access to the office for some reason—to get equipment, to allow a third-party service provider, to use the parking lot or other options.

To ensure the security of the company and control who gets into your facilities, Pipefy provides this ready-to-use template. With it, you have full visibility of the people allowed in your building, gather all their information and approve (or deny) their access request.

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Template structure

See how this template is structured. Remember, this is just an example – you can always customize it.

Access request

The requester fills up a form with all the information needed, so the security team can analyse the request.

  1. Requestor
  2. Phone
  3. Email
  4. Request
    • Third-party service provider access
    • Building access/access card
    • Parking lot
    • Bicycle parking
    • Other
  5. Describe your request
  6. Additional details
  7. When do you need access?
  8. Will you need it for more than one day?
  9. Which other dates?
  10. Company name
  11. Who needs access?
  12. Responsible
  13. Attachments


Register whether or not the request was approved and why.

  1. The request can be approved?
  2. Why not?
  3. Access card code
  4. Liberation code

Access granted

If everything’s ok, record here the accesses that were allowed.


Congrats! You finished this request. Save it here and move to the next one!

Not allowed

If for some reason the access wasn’t allowed, archive the request here.

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