Event Request Management for Clubs


This pipe is designed to help you in Event Request Management for Clubs. The phases were developed to facilitate the information logging all potential event needs.

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Template structure

See how this template is structured. As this is just an example, you can customize it.

Start form

  1. Event name
  2. Event date
  3. Event time
  4. Event location
  5. Event description
  6. Estimated guests
  7. Event assignee
  8. Email
  9. Phone

Event scope

  1. Which groups are the event targeted at?
  2. What does the audience need/want to know?
  3. What will hold their interest?
  4. What do you want to say to the target audience?
  5. What do you want them to know/do?
  6. Be clear about what you hope to achieve with this event (actionable & measurable).

Event needs

  1. Necessary items
    • Sound system
    • Light system
    • Sound technician
    • DJ
    • Security guards
    • Waiters
    • Parking
    • Master of ceremonies
    • Food
    • Beverage
  2. Other needs
  3. Total amount

Payment approval

  1. Approval assignee
  2. Was the payment approved?
    • Yes (move card to the next phase)
    • No (move card to “Canceled events”)
  3. If not, why?

Post-event evaluation

  1. Were the event objectives met?
    • Yes
    • No
  2. If not, why?
  3. What were the positive factors of the event?
  4. What were the negative factors of the event?
  5. Feedback analysis
  6. Success measurement review

Finished events

Canceled events

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