Expatriation Process

Template

Pipefy’s Employee Expatriation Process is designed for multinational companies that want to manage the expatriation process of their employees that will be sent to other countries.

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Template structure

See how this template is structured. As this is just an example, you can customize it.

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  • 1. Employee

  • 2. Phone

  • 3. Email

  • 4. Department

  • 5. Function

  • 6. Expat's destination

  • 7. Reason for expatriation

  • 8. Will the employee go alone or with their family?

  • 9. Requester

Approval

  • 1. Request the approval from each area.

    • HR area
    • Finance area
    • Operations
    • Head of the employee's area
  • 2. Has everyone involved approved the request?

    • Yes
    • No
  • 3. Has the employee accepted the offer?

    • Yes
    • No
  • 4. If all the conditions above are favorable:

    • Move card to the next phase.

Visa request

  • 1. Checklist

    • Check the country's visa application procedures.
  • 2. Documents gathering

    • Identification documents
    • Work card
    • Foreigner company documents
    • 3x4 photo
    • Pay the fee
  • 3. Schedule the visa interview.

  • 4. Has the employee been granted the visa?

    • Yes
    • No (archive the process)

Documents

  • 1. Employee's manager abroad

  • 2. Away period

    • Less than 2 years
    • 2 years or more
  • 3. In case the employee is to be away for more than 2 years:

    • Draft a new contract according to the foreigner country's legislation.
  • 4. New job title

  • 5. Agreed wage

  • 6. Employee's new contract

Transfer process

  • 1. Transfer benefits

    • Allocation help
    • Travel tickets payment
    • Kids' school search
  • 2. Transfer details

  • 3. Schedule transfer date.

  • 4. Did everything go as planned?

    • Yes
    • No

Done

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