Company Vehicles Fuel Requests

Template

This is a process for buying fuel. Managers can better coordinate their entire process from the bidding to the arrival and loading of the fuel. Managers will be able to extract metrics on everything from how many liters to what kind of fuel is being quoted, bought and transported!

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Template structure

See how this template is structured. As this is just an example, you can customize it.

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  • 1. Employee's name

  • 2. Employee's email

  • 3. Priority

    • Urgente
    • Alta
    • M├ędia
    • Baixa
  • 4. Type of fuel

    • Gasoline
    • Ethanol
    • Diesel
    • Biodiesel
  • 5. Amount of fuel (in liters)

  • 6. Details

  • 7. Request ID

Quotation

  • 1. Quotes

  • 2. Total value

  • 3. Approval

    • Approved
    • Not approved
  • 4. If not approved, state the reasons.

  • 5. Supplier's name

  • 6. Supplier's email

Purchase approval

  • 1. Purchasing assignee

  • 2. Detailing

  • 3. Approval

    • Approved
    • Not approved
  • 4. If not approved, state the reasons.

  • 5. Track manager's name

  • 6. Track manager's email

Purchase

  • 1. Has the request been made via the portal?

    • Yes
  • 2. Form of payment

    • Invoice
    • Check
    • Bank transfer
    • Credit card
    • Money
  • 3. Payment date

  • 4. Has it been paid out?

    • Yes
    • No
  • 5. If not, state why.

Release

  • 1. Has the payment been informed in the portal?

    • Yes
  • 2. Has the order been released?

    • Yes
    • No
  • 3. Expected delivery date

Transport

  • 1. Track manager

Delivery

  • 1. Checklist

    • Invoice
    • Product or service quality accordingly
    • Product or service quantity accordingly
    • Product or service delivery time accordingly

Cargo analysis

  • 1. Fuel analysis process

    • Volume
    • Fuel
    • Percentage of ethanol
    • Percent of anhydrous alcohol
  • 2. Inspection approval

    • Approved
    • Not approved
  • 3. If not, state the reasons.

Unloading

  • 1. Attach the invoice

  • 2. Final tasks checklist

    • Unloaded fuel
    • Invoice awarded
    • System input

Completed

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