Import Customs Clearance

Template

Pipefy┬┤s Import Customs Clearance Template was created to help ports and airports organize the cargoes that arrive and make the appropriate classifications and inspections.

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Template structure

See how this template is structured. As this is just an example, you can customize it.

Form

 

  • 1. Material ID

  • 2. Material name

  • 3. Material description

  • 4. Shipping mode

  • 5. Country of origin

  • 6. City of origin

  • 7. Port/airport of departure

  • 8. Supplier company

  • 9. Destination country

  • 10. Destination city

  • 11. Port/airport of arrival

  • 12. Customer company

  • 13. Vessel/boarding number

  • 14. Arrival date

Documentation analysis

 

  • 1. Commercial invoice

  • 2. Packing list

  • 3. Bill of lading

  • 4. Certificate of origin

  • 5. Insurance certificate

  • 6. Import permit

  • 7. Other documents

  • 8. Invoice, packing list, and BOL checklist

    • Invoice number matches packing list number.
    • Invoice material matches packing list material.
    • Invoice quantity matches packing list quantity.
    • Invoice and packing list have been signed.
    • Correct information of the companies involved.
    • Boarding reserved.
    • Authorized customs broker.
    • Others

Cargo arrival

 

  • 1. Arrival date

  • 2. Cargo receipt assignee

  • 3. Arrival lot number

  • 4. Has the original documentation arrived along with the cargo?

    • Yes
    • No
  • 5. Is there any cargo damage?

    • Yes
    • No
  • 6. Gross weight

  • 7. Package volume

Classification

 

  • 1. Responsible customs agent

  • 2. Is customs going to inspect parts in this lot?

    • Yes
    • No

Customs inspection

 

  • 1. Tax auditor

  • 2. Inspection end date

  • 3. Release checklist

    • Cargo description on the invoice matches real cargo.
    • Invoice net weight matches cargo weight.
    • Invoice volume matches cargo volume.
    • The two companies involved are in good standing with the customs.
    • There is no evidence of fraud.
    • All necessary documentation was presented.
    • Other analyses.
  • 4. Inspection description

Customs response

 

  • 1. Has the cargo been cleared?

    • Yes
    • No
  • 2. If not, describe current standing.

Cleared shipment

 

Denied cargo

 

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