Import Customs Clearance


Pipefy´s Import Customs Clearance Template was created to help ports and airports organize the cargoes that arrive and make the appropriate classifications and inspections.

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Template structure

See how this template is structured. As this is just an example, you can customize it.


  1. Material ID
  2. Material name
  3. Material description
  4. Shipping mode
  5. Country of origin
  6. City of origin
  7. Port/airport of departure
  8. Supplier company
  9. Destination country
  10. Destination city
  11. Port/airport of arrival
  12. Customer company
  13. Vessel/boarding number
  14. Arrival date

Documentation analysis

  1. Commercial invoice
  2. Packing list
  3. Bill of lading
  4. Certificate of origin
  5. Insurance certificate
  6. Import permit
  7. Other documents
  8. Invoice, packing list, and BOL checklist
    • Invoice number matches packing list number.
    • Invoice material matches packing list material.
    • Invoice quantity matches packing list quantity.
    • Invoice and packing list have been signed.
    • Correct information of the companies involved.
    • Boarding reserved.
    • Authorized customs broker.
    • Others

Cargo arrival

  1. Arrival date
  2. Cargo receipt assignee
  3. Arrival lot number
  4. Has the original documentation arrived along with the cargo?
    • Yes
    • No
  5. Is there any cargo damage?
    • Yes
    • No
  6. Gross weight
  7. Package volume


  1. Responsible customs agent
  2. Is customs going to inspect parts in this lot?
    • Yes
    • No

Custom inspection

  1. Tax auditor
  2. Inspection end date
  3. Release checklist
    • Cargo description on the invoice matches real cargo.
    • Invoice net weight matches cargo weight.
    • Invoice volume matches cargo volume.
    • The two companies involved are in good standing with the customs.
    • There is no evidence of fraud.
    • All necessary documentation was presented.
    • Other analyses.
  4. Inspection description

Custom response

  1. Has the cargo been cleared?
    • Yes
    • No
  2. If not, describe current standing.

Cleared shipment

Denied cargo

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