Vehicle request

Template

The Vehicle Request Template is designed to request a company vehicle for official use. In this template all driver, vehicle and travel information is recorded to help better manage the company vehicles use.

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Template structure

See how this template is structured. As this is just an example, you can customize it.

Start form

  • 1. Requester name

  • 2. Requester's department

  • 3. Phone

  • 4. Email

  • 5. Project/cost center

  • 6. Purpose of trip

  • 7. Type of vehicle

    • Car
    • Minivan
    • 12-passenger van
    • 15-passenger van
    • Truck
  • 8. Request date and time

  • 9. Number of passengers

  • 10. Starting point

  • 11. Destination

  • 12. Approximate mileage

  • 13. Attach the route here.

  • 14. Vehicle number

  • 15. Driver 1's name

  • 16. Driver 1's phone

  • 17. Driver 2's name

  • 18. Driver 2's phone

Request approval

  • 1. Approval assignee

  • 2. Approval

    • Approved (move card to the next phase)
    • Not approved (justify and move card to "Not approved")
  • 3. If not approved, please justify.

Vehicle check log

  • 1. Current mileage

  • 2. Exterior body marks

    • Yes
    • No
  • 3. If any, specify damage details.

  • 4. Interior condition

    • Clean
    • Dirty
  • 5. If dirty, be specific in the comments.

  • 6. Fuel level

Vehicle on the road

  • 1. Date and time of return

Vehicle return check

  • 1. Current mileage

  • 2. Fuel level

  • 3. Exterior body marks

    • Yes
    • No
  • 4. If any, specify damage details.

  • 5. Interior condition

    • Clean
    • Dirty
  • 6. If dirty, be specific in the comments.

Done

Not Approved

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